Microsoft Office Word

Links

Equations

• Equation Editor Shortcut Commands.pdf
• Unicode Nearly Plain-Text Encoding of Mathematics
• Shortcuts for the Word 2007 equation editor

Configuration Word 2007

• Word options →
  • Customize →
    • QuickAccess &marr; Save + Undo + Redo + Borders and Shading... + Shading + Style
    • Keyboard shortcut &marr; FormatParagraph = C-A-D (was InsertEndNoteNow)
    • Keyboard shortcut &marr; ShadingPattern = C-1
  • Advanced →
    • Display → Style area pane width in Draft and Outline views = 1.5cm
    • Show document content → Show Bookmarks
  • Proofing →
    • AutoCorrect option as usual
    • -->, <--, <-> to Symbol arrows (→ ← ...)
    • -=>, <=- to bold arrows.
• Document map style → font height=8 (already done in Word 2007)

Keyboard Shortcuts

Word 2003 shortcuts

Microsoft has released an interactive application to locate the Word 2003 commands in the new Word 2007 interface. The same application can be used to find back the usual Word 2003 keyboard shortcuts, since these still work in Word 2007.

Printing key assignments

You can print the custom key assignment that are applicable for a given document (either because defined in the template or in that specific document). In the Print dialog box, field Print What → select key assignements.

Shortcut	Description	Custom
A-F9	Toggle view/hide field code
C-F9	Create a new field
C-S-e	Toggle track changes mode
A-F11	Show Visual Basic
A-im	Insert comment
A-inn	Insert reference - footnote
A-es	Edit - paste special (paste figures)
C-S-b	Apply Body style	Yes
C-S-s	Open Apply Styles task pane
C-S-A-s	Open Styles task pane
C-S-B	Apply List Bullet style This is the only sane way to apply bullets in word

Tips

Miscellaneous

• Creating cross-references in Word (See [1])
• When using bookmarks (as in tip above), better make the bookmarks visible (Menu Tools → View → Show Bookmarks).
  This will avoid to inadvertently insert text inside some predefined bookmarks (particularly relevant when cross-referecing the bookmark with field { REF } )
• How to setup Q&A Styles in Word 2007
• Create bibliography entries in word, use fields: { INCLUDETEXT "{ DOCPROPERTY docpath }\\{ DOCPROPERTY relBiblioPath }" lit_FIPS_180_3}

Fixing Bullets in Words

• Bullets & Style!!! —How to control bullets in Word
  • See also How to control bullets in Word 2007 and Word 2010

• To create a new list style from an existing style, first create a sample in the document, and select Define New List Style... while cursor is in the sample list.

• Note that one can repurpose the bullet button in the ribbon to apply the List Bullet style instead [2]

"...intercept the built-in FormatBulletDefault command by placing this
simple macro in your normal.dotm:

Sub FormatBulletDefault()
Selection.Paragraphs(1).Style = wdStyleListBullet
End Sub"

Equation Editor

• See Equation Editor Shortcut Commands.pdf
• Alt-= to insert equation.

Work-arounds

• Bug — When switching between linear and professional display, text enclosed in quotes loses the regular text style.

workaround Go to Options → Proofing → AutoCorrect Options... → AutoFOrmat As You Type → In Replace as you type, Untick "Straight quotes" with ``smart quotes,,.

• To add text below or above a stretched horizontal arrow, use twice \below or \above:

\begin (a+b+c+d)\below \to  \end \below "this way".

• To center an equation, add a trailing space after and outside the equation block.

New line in justified paragraph

• Use Shift-Enter to insert a newline jump in a paragraph.
• If paragraph is justified, this jumps will make the last line to be justified as well. To avoid this, insert a Tab before the jump. [3]

Prevent page break in table

• Make sure text wrapping in the table is set to None (see Table properties)
• For each row, in table properties, disable Allow row to break across pages (note that this paragraph setting Keep lines together has no effect in a table)
• For each row, set paragraph property Keep with next.

Fields and Switches

Fields

• The Seq field ([4])

Field code	Result
{ SEQ MySeq \# 000 \* MERGEFORMAT }	000 001 002

• The = (formula) field
  • Invalid character setting error → see section below
• The Ref field
  • Example: { REF myBookmark \h } (\h indicates that cross-reference is also an hyper-link)

Field switches

• The format (\*) field switch ([5])
• The Numeric Picture (\#) field switch ([6])
  • Examples: { = 4 + 5 \# 00.00 } displays "09.00", { = 9 + 6 \# $### } displays "$ 15", { = 111053 + 111439 \# x## } displays "492", { = 1/8 \# 0.00x } displays "0.125".

Troubleshoot

Speed / Performance Issues

Various recommendations to avoid flickering cursor or cursor disappearing when typing.

• Keep the Ribbon minimized (C-F1)!
• Disable Mark grammar errors as you type
• Word in Draft mode.

Miscellaneous

Invalid character setting error when using the = (formula) field

This is due to incorrect regional setting, when both list separator and decimal separator are the same (see [7] and [8])

Pictures not showing in DRAFT mode, when saving in .docx format

Known bug (see [9], [10]). Work-around is either to switch to Print Layout mode or save into compatibility .doc format.

When Saving Word Document Reviewer name is changing to "Author" or "A1" etc

Go to Office Button|Word Options|Trust Center|Trust Center Settings|Privacy Option|Document Specific Settings, then uncheck Remove Personal Information from File Properties on Save [11]

Missing proofing tools

If Office complains about Missing proofing tools, even though the proofing tools were installed [12]:

• Make sure you installed the version matching your office architecture (ie. x86 version for 32-bit office, 64-bit version for 64-bit office).

Get the office version in File → Account → About Word.