Microsoft Office Word

Keyboard Shortcuts

Word 2003 shortcuts

Microsoft has released an interactive application to locate the Word 2003 commands in the new Word 2007 interface. The same application can be used to find back the usual Word 2003 keyboard shortcuts, since these still work in Word 2007.

Printing key assignments

You can print the custom key assignment that are applicable for a given document (either because defined in the template or in that specific document). In the Print dialog box, field Print What → select key assignements.

Shortcut	Description	Custom
A-F9	Toggle view/hide field code
C-F9	Create a new field
C-S-e	Toggle track changes mode
A-F11	Show Visual Basic
A-im	Insert comment
A-inn	Insert reference - footnote
C-S-b	Apply Body style	Yes
C-S-s	Open Apply Styles task pane
C-S-A-s	Open Styles task pane

Tips

• Creating cross-references in Word (See [1])
• When using bookmarks (as in tip above), better make the bookmarks visible (Menu Tools → View → Show Bookmarks).
  This will avoid to inadvertently insert text inside some predefined bookmarks (particularly relevant when cross-referecing the bookmark with field { REF } )
• Bullets & Style!!! —How to control bullets in Word
• How to setup Q&A Styles in Word 2007

Fields and Switches

Fields

• The Seq field ([2])

Field code	Result
{ SEQ MySeq \# 000 \* MERGEFORMAT }	000 001 002

• The = (formula) field
  • Invalid character setting error → see section below
• The Ref field
  • Example: { REF myBookmark \h } (\h indicates that cross-reference is also an hyper-link)

Field switches

• The format (\*) field switch ([3])
• The Numeric Picture (\#) field switch ([4])
  • Examples: { = 4 + 5 \# 00.00 } displays "09.00", { = 9 + 6 \# $### } displays "$ 15", { = 111053 + 111439 \# x## } displays "492", { = 1/8 \# 0.00x } displays "0.125".

Troubleshoot

• Invalid character setting error when using the = (formula) field

This is due to incorrect regional setting, when both list separator and decimal separator are the same (see [5] and [6])